Location: Mumbai
About the Role
The warehouse administrator will be responsible for all administrative activities in the warehouse to ensure smooth & efficient operations. He/she will ensure all warehouse transactions are tracked in the system, for receiving, locating, storing and retrieving of goods in the warehouse. The administrating will manage office stock, preparing regular reports (e.g. expenses and office budgets) and maintain warehouse records. This role will report to the Manager of the warehouse.
Roles and Responsibilities
Operation activities:
- Update all inbound & outbound shipments into database system.
- Create warehouse tags for pallets/cartons/pieces received
- Handle the packing list and/or bill of lading for all product received into the warehouse
- Accurately document any exceptions to the receipt of product, within 24 hours or before (damage shortages, overages, etc.).
- Upload clear, accurate pictures associated with damage into the system.
- Communicate any receiving issues and/or discrepancies to the manager in charge and team.
- Scan all packing lists/BOL into database and updates the naming convention.
- Attach the receiving packing list/BOL to the assigned project in database.
- Update pallet locations in database and ensure regular stock audit.
- Allocate warehouse receiving time against the project documented on the packing list or BOL.
- Research unknown shipment receipts in database and works closely with the Warehouse In Charge, if unable to resolve.
- Receive product pulls for project deliveries
- Ensures complete accuracy of records in the system for timely generation of client reports
Admin activities:
- Manage warehouse supplies stock and place orders
- Prepare regular reports on expenses and warehouse budgets
- Organize a filing system for important and confidential warehouse documents
- Coordinate with Finance team for payments on admin expenses
- Ensure statutory compliances are met on timely basis
- Maintain health and safety standards, hygiene, and security of staff members
Requirements
- Strong communication and writing skills
- Advanced knowledge of Microsoft office tools like Word & Excel
- Attention to detail, organized & comfortable multi-tasking
- Prior experience in handling admin activities of warehouse is a plus
- Minimum Bachelor’s Degree required
- Knowledge on Warehouse Management System is a plus
- 1 year of experience in Logistics Industry or experience managing logistics for a company